Roles

Description

A role is an identity with specific permissions that can be assigned to a user, a group or an account. These permissions determine what operations are allowed on a resource. You can use roles to delegate access to users, applications or services. The main goal is to achieve an optimal security administration.

Roles can be defined at different levels:

  • Organizational permissions.
  • Application permissions.
  • Low-level permissions.

When needed, generic roles can be created. When such a role is granted to any user, it is converted into a specific role by specifying an organization unit, information system or a specific value. So, for example, an generic emergency coordinator role can be created. The master emergency coordinator will have this role granted for the whole organization, while a remote office emergency coordinator will have this role granted for his single unit.

  1. User
  2. Groups
  3. Infomation System

Standard attributes

Role detail

  • Name: name used to identify the role
  • Description: detailed role description.
  • System: information storage system from a technical point of view (active directory, database, CSV, ...).
  • Category
  • Information system name: asset or application, from a functional point of view, on which the permissions are granted or revoked.
  • Domain: limitation of role scope to this domain. Initially there are two domains defined, Groups and Information Systems. It is allowed to add more domains.
  • BPM enabled: enables "Role assignments" workflow. 
  • Approval start: at this date, Soffid will connect to the system and will assign the role. If there is no approval start, it will be assigned at the moment.
  • Apploval end: at this date, Soffid will connect to the system and will revoke the role.

More information about workflows on the BPM Editor Book.

Granted roles

On the granted roles tab, you can assign the privileges of this role to another role in another system.

To assign privileges you must click the button with the add symbol (+), then select the target role, finish and apply changes. With this operation all the permissions of this will be assigned to the target role.

If you want to revoke permissions,  you must select one or more records from the list and clicking the button with the subtraction symbol (-). 

In addition, you can check the preview changes, it is shown information about the action, the user or account and the role or domain, and you can apply them.

Grantee roles

On the grantee roles tab, you can assign the privileges of a role of any other system to this role.

To assign privileges you must click the button with the add symbol (+), then select the source role, finish and apply changes. With this operation all the permissions of the source role will be assigned to this role.

If you want to revoke permissions,  you must select one or more records from the list and clicking the button with the subtraction symbol (-). 

In addition, you can check the preview changes, it is shown information about the action, the user or account and the role or domain, and you can apply them.

Grantee groups

On the grantee groups tab, you can assign the privileges from a specific group to this role from, or revoke the privileges.

To assign privileges you must click the button with the add symbol (+), then select the group, finish and apply changes. With this operation all the permissions of this group will be assigned to the role.

If you want to revoke permissions,  you must select one or more records from the list and clicking the button with the subtraction symbol (-). 

In addition, you can check the preview changes, it is shown information about the action, the user or account and the role or domain, and you can apply them.

Users

On the users tab, you can assign or revoke roles. To assign a role you must to click the button with the add symbol (+) and choose one or more users, fill the scope when it it mandatory, and set memebership properties. Each role needs an account to be applied to, so, if a user has no account on a system and a role on that system is granted, a new account will be created on this system. In case a user has more than one account on a system, you should indicate wich of the suitable accounts will be granted the role.

It is also possible to revoke roles to the user from the entitlement details or by selecting one or more records from the list and clicking the button with the subtraction symbol.

Additionally you can download a CSV file with the basic users data.

Actions

Roles query

Query

Allows you to query roles through different search systems, Quick, Basic and Advanced.

Add or remove columns

Allows you to show and hide columns in the table.

Add new

Allows you to add a new role in the system. You can choose that option on the hamburger menu or clicking the add button (+).

To add a new role it will be mandatory to fill in the required fields

Delete

Allows you to remove one or more role by selecting one or more records and next clicking the button with the subtraction symbol (-).

To perform that action, Soffid will ask you for confirmation, you could confirm or cancel the operation.

Import

Allows you to upload a CSV file with the role list to add or update roles to Soffid.

First, you need to pick up a CSV file, that CSV has to contain a specific configuration. Then you need to check the content to be loaded, it is allowed to choose if you want or not to load a specific attribute. And finally, you need to select the mappings for each column of the CSV file to import the data correctly and to click the Import button.

Download CSV file

Allows you to download a csv file with the basic roles data.

Roles detail

Apply changes

Allows you to save the data of a new role or to update the data of a specific role. To save the data it will be mandatory to fill in the required fields

Delete

Allows you to delete a role. You can choose that option on the trash icon.

To perform that action, Soffid will ask you for confirmation, you could confirm or cancel the operation.

Undo

Allows you to quit without applying any changes.

Preview changes

Shows the pending changes on users or accounts.  Soffid shows the information about the user or accounts, the action and de Role.

Apply now (changes)

Allows you to apply the pending changes.

Granted roles

Apply changes

Allows you to update the data changes.

Add

Allows you to add a new granted role. To add a granted role, first you need to click the  add button (+). Second, you need to write or search for a role. Once you have selected the role, if it is necessary, the next step will be to set the scope. Then, you need to finish the process. And finally, you need to apply changes.

Delete

Allows you to delete one or more granted roles.

To delete one, you can select the record and click the button with the subtraction symbol (-) or the trash button located at the end of the row.

To delete more at the same time, you need to select the records and then click the button with the subtraction symbol (-).

To perform that action, Soffid will ask you for confirmation, you could confirm or cancel the operation.

And finally, you need to apply changes.

Preview changes

To perform that action, Soffid will ask you for confirmation, you could confirm or cancel the operation.

Apply now (changes)

Allows you to apply the pending changes.

Grantee roles

Apply changes

Allows you to update the data changes.

Add

Allows you to add a new grantee role. To add a grantee role, first you need to click the  add button (+). Second, you need to write or search for a role. Once you have selected the role, if it is necessary, the next step will be to set the source scope and the scope. Then, you need to finish the process. And finally, you need to apply changes.

Delete

Allows you to delete one or more grantee roles.

To delete one, you can select the record and click the button with the subtraction symbol (-) or the trash button located at the end of the row.

To delete more at the same time, you need to select the records and then click the button with the subtraction symbol (-).

To perform that action, Soffid will ask you for confirmation, you could confirm or cancel the operation.

And finally, you need to apply changes.

Preview changes

To perform that action, Soffid will ask you for confirmation, you could confirm or cancel the operation.

Apply now (changes)

Allows you to apply the pending changes.

Grantee groups 

Apply changes

Allows you to update the data changes.

Add

Allows you to add a new grantee group. To add a grantee group, first you need to click the  add button (+). Second, you need to write or search for a group. Once you have selected the group, if it is necessary, the next step will be to set the scope. Then, you need to finish the process. And finally, you need to apply changes.

Delete

Allows you to delete one or more grantee groups.

To delete one, you can select the record and click the button with the subtraction symbol (-) or the trash button located at the end of the row.

To delete more at the same time, you need to select the records and then click the button with the subtraction symbol (-).

To perform that action, Soffid will ask you for confirmation, you could confirm or cancel the operation.

And finally, you need to apply changes.

Preview changes

To perform that action, Soffid will ask you for confirmation, you could confirm or cancel the operation.

Apply now (changes)

Allows you to apply the pending changes.

Users

Add or remove columns

Allows you to show and hide columns in the table.

Add

Allows you to add users or accounts to assign the role. To add users or accounts, fist of all, you need to click the add button (+) or the "Add new" action  located on the hamburger icon. Second, you need to search the users and/or accounts and select the users and/or accounts you want to add. Once you have selected the users and/or accounts, if it is necessary, the next step will be to set the scope. Then you need to fill in the membership properties and finish the process. Finally, you need to apply changes.

Delete

Allows you to delete one or more users and/or accounts, that is, Soffid will revoke the role.

To delete one, you can select the record and click the button with the subtraction symbol (-) or the trash button located at the end of the row.

To delete more at the same time, you need to select the records and then click the button with the subtraction symbol (-).

To perform that action, Soffid will ask you for confirmation, you could confirm or cancel the operation.

And finally, you need to apply changes.

Preview changes

To perform that action, Soffid will ask you for confirmation, you could confirm or cancel the operation.

Apply now (changes)

Allows you to apply the pending changes.

Download CSV file

Allows you to download a CSV file with all the information about users.