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Permission request

Description

The userpermission managementrequest process type is used to define business processes to createrequest and update identities and their attributes.

You can use the default template included on Soffid BPM Editor and custom it with your business needs. Also you can import a .pardef file with the process definition.permissions.

That process is defined by default with 4 steps, but you can add new ,new, delete and update steps to customize your business process. 

  • Start
  • ScreenApprove 
  • Apply changes
  • End

You could add new steps, delete steps, and custom steps to define your process workflow.

We will use two concepts to explain that process, identityidentity, and end-user. Identity will be the identity or user that will be created, updated or deleted in Soffid Console. The end-user is referred to aan user of Soffid that will request for processes using the self self-service portal.

Process editor

  • Process name: identifier name of the workflow. This name will be used to label the workflow for the end-user.
  • Process type:  to use this BPM editor you need to select Use management.
  • Description: brief description of the workflow. When an end-user starts a workflow, this text will be displayed into the Actions log tab.
  • Initiators: here you could configure the roles or the identities that could start a new workflow from the Console and Selfservice. E.g. "admin" identity, "SOFFID_ADMIN" role, both separated by comma ',' as "admin, SOFFID_ADMIN" or if you want to publish the workflow to everyone, you can use the text "tothom" or the character '*' .  The users who are initiators will be able to request that process from their self-service portal.
  • Managers: here you could configure the roles or the identities that could perform tasks in the workflow as approve permissions or cancel the workflow.
  • Observers: here you could configure the roles or the identities that could open the workflows in read-only mode.

Process steps

To view the detail of each available step, you can visit the User management steps chapter.

Attributes

On theThe Attributes tab is allowed creating custom attributes to be used to configure the workflow. The defined attributes will be used in the Steps tab to be mapped with the Soffid data.

There are customized templates depending on the Process Type selected, for the User management type there are three attributes defined:

  • action: by default, there are 4 operation defined, but you can customize these options, adding, removing and updating these:
    • Add user: allows you to add a new identity to the systems.
    • Enable user: allows you to enable a identity who is disabled.
    • Modifiy user: allows you to modify the attributes for an existing identity.
    • Disable user: allows you to disable a identity who is enabled.
  • grants: allows you to select a information systems and assign or revoke permissions.
  • userSelector: allows you to select an existing identity. That component will be available when the action selected will be "Enable user", "Modify user" or "Disable user", in other case, that component will not be displayed. That component allows to end-user to search identies writing in an input field o searching with the searching view.

You can customize attributes to adapt the workflow to your business process. You can add new attributes, update or delete the default attributes. For each new attribute you need to indicate, at least, the code, the label and the data type.

    Actions

    Process actions

    Save

    Allows you to save all changes included in the workflow. That workflow can be a new or an update workflow.

    Save and Publish

    Allows you to save the changes performed in the workflow setup and also publish the workflow to be used in Soffid. After this action, the last version of the workflow will be available for the end-user (with the proper permissions) in the Soffid Console and Self-service portal.

    Cancel

    Allows you to quit the process editor without saving changes. Soffid will ask you for confirmation to exit without saving updates

    Attribute actions

    Add attribute

    Allows you to add a new attribute. When you click the button "Add attribute" Soffid will show the fields to fill in for the new attribute. It is mandatory fill in the code to save the process.

    The attributes updates will save when you click the button "Save" or "Save and Publish". If you cancel, the updates will not save.

    Delete attribute

    Allows you to delete a defined attribute. To delete an attribute you need to click the button with the subtraction symbol (-)  located next to the label field. The attributes updates will save when you click the button "Save" or "Save and Publish". If you cancel, the updates will not save.

    Add value

    Allows you to add a new value to the attribute. To add a new value you need to click the button with the add symbol (+) located at the end of the "Values" label.

    The values updates will save when you click the button "Save" or "Save and Publish". If you cancel, the updates will not save.

    Delete value

    Allows you to delete a value to the attribute. To delete an attribute you need to click the subtraction symbol (-) located close to the value you want to delete.

    The values updates will save when you click the button "Save" or "Save and Publish". If you cancel, the updates will not save.


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