Account reservation

Description

The acocunt reservation process type is used to configure privileges accounts. That type of process will be launched when the password of a privileged account changes through the password vault.

You can use the default template included on Soffid BPM Editor and custom it with your business needs. Also you can import a .pardef file with the process definition.

To that process workflow are defined 4 default steps.

• Start
• Screen
• Apply changes
• End

You could add new steps, delete steps, and custom steps to define your process workflow.

We will use two concepts to explain that process, identity and end-user. Identity will be the identity or user that will be created, updated or deleted in Soffid Console. The end-user is referred to a user of Soffid that will request for processes using the self service portal.

Process editor

• Process name: identifier name of the workflow. This name will be used to label the workflow for the end-user.
• Process type:  to use this BPM editor you need to select Account reservation.
• Description: brief description of the workflow. When an end-user starts a workflow, this text will be displayed into the Actions log tab.
• Initiators: that value must be -nobody-, that is nobody can start the process directly. That process will be requested when the password of a privilege account changes.
• Managers: here you could configure the roles or the identities that could perform tasks in the workflow as approve permissions or cancel the workflow.
• Observers: here you could configure the roles or the identities that could open the workflows in read-only mode.

Process steps

To view the detail of each available step, you can visit the Account reservation steps chapter.

Attributes

On the Attributes tab is allowed creating custom attributes to be used to configure the workflow. The defined attributes will be used in the Steps tab to be mapped with the Soffid data.

There are customized templates depending on the Process Type selected, for the Process management type there are one attribute defined:

• account: user account name.
• systemName: target system to which the account will be connected.
• loginName: login name to connect to target system.
• server: 
• owners: users authorised to use this account.
• until: date until the users are autorised to use the account,

You can customize attributes to adapt the workflow to your business process. 

Actions

Process actions

Save	Allows you to save all changes included in the workflow. That workflow can be a new or an update workflow.
Save and Publish	Allows you to save the changes performed in the workflow setup and also publish the workflow to be used in Soffid. After this action, the last version of the workflow will be available for the end-user (with the proper permissions) in the Soffid Console and Self-service portal.
Cancel	Allows you to quit the process editor without saving changes. Soffid will ask you for confirmation to exit without saving updates

Attribute actions

Add attribute	Allows you to add a new attribute. When you click the button "Add attribute" Soffid will show the fields to fill in for the new attribute. It is mandatory fill in the code to save the process. The attributes updates will save when you click the button "Save" or "Save and Publish". If you cancel, the updates will not save.
Delete attribute	Allows you to delete a defined attribute. To delete an attribute you need to click the button with the subtraction symbol (-)  located next to the label field. The attributes updates will save when you click the button "Save" or "Save and Publish". If you cancel, the updates will not save.
Add value	Allows you to add a new value to the attribute. To add a new value you need to click the button with the add symbol (+) located at the end of the "Values" label. The values updates will save when you click the button "Save" or "Save and Publish". If you cancel, the updates will not save.
Delete value	Allows you to delete a value to the attribute. To delete an attribute you need to click the subtraction symbol (-) located close to the value you want to delete. The values updates will save when you click the button "Save" or "Save and Publish". If you cancel, the updates will not save.